Privacy Policy

Essendon Little Athletics Centre Inc.
Last updated:  August 2026

Essendon Little Athletics Centre Inc. (ELAC) respects your privacy and is committed to protecting the personal information provided to us by athletes, parents and guardians, volunteers, coaches, officials, members and visitors to our website.

This Privacy Policy explains how ELAC collects, uses, stores and protects personal information and how you can contact us about your information.

1. What information do we collect?

Depending on how you interact with ELAC, we may collect personal information including:

• your name and contact details, including email address and telephone number;
• parent or guardian details;
• athlete names, dates of birth, age-group information and membership details;
• information relating to participation in competitions, training and events;
• athletic results and performance information;
• information provided when you contact us through our website;
• information provided when registering your interest in ELAC activities;
• information relating to volunteers, coaches, officials and committee members;
• photographs and video recordings taken at ELAC activities and events; and
• technical information collected when you use our website, such as IP address, browser type, device information and website usage information.

Where appropriate, information about athletes may be provided to ELAC by a parent or legal guardian.

2. How do we collect personal information?

We may collect personal information:

• directly from you or your parent/guardian;
• through forms submitted via the ELAC website;
• when you contact ELAC by email, telephone or other communication channels;
• through membership and registration processes operated by Little Athletics Victoria (LAVic) or other authorised service providers;
• when athletes participate in ELAC competitions, coaching or other activities;
• when you volunteer, coach, officiate or otherwise assist ELAC; and
• automatically when you visit or use our website, including through cookies and website analytics.

We aim to collect personal information directly from the individual wherever reasonably practicable.

3. Why do we collect personal information?

ELAC collects and uses personal information where reasonably necessary to operate our Centre and provide our programs and services.

This may include:

• processing and administering membership and registration enquiries;
• communicating with athletes, parents, guardians and members;
• organising competitions, training, coaching and events;
• maintaining participation and performance records;
• recording and publishing competition results where appropriate;
• managing volunteers, coaches and officials;
• responding to enquiries and requests;
• providing important information about programs, events, cancellations and changes;
• maintaining the security and functionality of our website;
• improving our website and communications; and
• meeting our legal, insurance, safety, sporting and administrative obligations.

4. Children and young people's information

ELAC provides sporting activities primarily for children and young people. We take particular care when collecting, using and storing information relating to athletes under 18.

Where appropriate, ELAC will deal with a parent or legal guardian when collecting or managing an athlete's personal information.

We aim to collect only information that is reasonably necessary for the athlete's participation, administration, safety and involvement in ELAC activities.

Parents and guardians may contact ELAC to ask about personal information held about their child, subject to applicable legal requirements and any circumstances where access may need to be restricted.

5. Photographs and video

Photographs and video may be taken at ELAC competitions, training sessions, presentations, social events and other Centre activities.

Images may be used for legitimate ELAC purposes, including:

• promoting Little Athletics and ELAC activities;
• reporting on competitions and Centre events;
• recognising athlete achievements;
• displaying information on the ELAC website;
• ELAC newsletters and communications; and
• ELAC social media and promotional material.

Where specific consent is required, ELAC will seek that consent through the relevant registration, event or other process.

If you have concerns about a photograph or video featuring you or your child, please contact ELAC and we will consider your request in accordance with our policies and applicable requirements.

6. Competition results and athlete information

Athletic performances and competition results may be recorded as part of ELAC's normal sporting activities.

Results may include an athlete's name, age group, event, performance and placing and may be made available to members and families through authorised results systems or other ELAC communication channels.

ELAC may use third-party systems provided by sporting organisations or service providers to manage registrations, results and member information.

7. Disclosure of personal information

ELAC does not sell, rent or trade personal information.

We may disclose personal information where reasonably necessary to operate ELAC, including to:

• Little Athletics Victoria (LAVic);
• Little Athletics Australia and relevant sporting bodies;
• authorised registration and results providers;
• website, technology and hosting providers;
• event, competition or coaching service providers;
• insurers and professional advisers where necessary;
• government, regulatory or law enforcement bodies where required or authorised by law; and
• other parties where you have given consent or disclosure is otherwise permitted or required by law.

We take reasonable steps to ensure that service providers handling personal information on our behalf only use that information for the purposes for which it was provided or as otherwise permitted.

8. Overseas disclosure

Some third-party technology, website, communications, registration, analytics or cloud-service providers may store or process information outside Australia.

Where personal information is provided to an overseas service provider, ELAC will take reasonable steps to ensure that information is handled appropriately and in accordance with applicable privacy requirements.

9. Website, cookies and analytics

When you visit the ELAC website, certain technical information may be collected automatically.

This may include:

• IP address;
• browser and device information;
• pages visited;
• approximate usage information;
• date and time of visits; and
• information about how you interact with the website.

ELAC may use cookies and analytics technologies to operate the website, understand website usage, improve performance and improve the information and services provided to visitors.

You can generally control or disable cookies through your web browser. Some website functions may not operate correctly if certain cookies are disabled.

10. Links to other websites

The ELAC website may contain links to external websites, including sporting organisations, registration systems, results services, social media platforms and other third-party websites.

Those websites have their own privacy policies and practices. ELAC is not responsible for the privacy practices, content or security of external websites.

We encourage you to review the privacy policy of any third-party website before providing personal information.

11. How we protect personal information

ELAC takes reasonable steps to protect personal information from misuse, interference, loss and unauthorised access, modification or disclosure.

Security measures may include appropriate access controls, passwords, secure systems and limiting access to personal information to people who need it for legitimate ELAC purposes.

However, no electronic storage or transmission system can be guaranteed to be completely secure.

12. How long do we keep personal information?

ELAC retains personal information only for as long as reasonably necessary for the purposes for which it was collected, or where retention is required for legal, sporting, insurance, administrative or other legitimate purposes.

When personal information is no longer required, ELAC will take reasonable steps to securely delete, destroy or de-identify it where appropriate.

Some information, such as historical competition results or records required for sporting administration, may be retained for longer periods where there is a legitimate reason to do so.

13. Accessing or correcting your information

You may contact ELAC to request access to personal information we hold about you or your child, or to request that inaccurate or outdated information be corrected.

We may need to verify your identity or authority to access information, particularly where the information relates to a child or another person.

We will respond to requests within a reasonable period and in accordance with applicable privacy requirements.

14. Privacy concerns or complaints

If you believe ELAC has mishandled your personal information or you have a concern about our privacy practices, please contact us.

We will treat privacy complaints seriously, investigate the matter and respond within a reasonable period.

If you are not satisfied with our response, you may have the right to make a complaint to the Office of the Australian Information Commissioner (OAIC).

15. Changes to this Privacy Policy

ELAC may update this Privacy Policy from time to time to reflect changes to our practices, technology, services or legal obligations.

The current version will be published on the ELAC website and will include the date it was last updated.

16. Contact us

If you have any questions about this Privacy Policy, would like to access or correct personal information, or wish to make a privacy enquiry or complaint, please contact:

Essendon Little Athletics Centre Inc.

Moonee Valley Athletics Track
Corio Street
Moonee Ponds VIC 3039

Email: essendon@lavic.com.au

Website: elac.com.au

We will endeavour to respond to privacy enquiries and complaints as promptly as reasonably practicable.